Birth certificate records in oregon

State of Oregon information on how to get vital records and certificates (birth, death, marriage, or divorce records).
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All requests to obtain a medical examiner, autopsy, or toxicology report should be sent to:. Vital Statistics. This form can be provided upon request in alternative formats for individuals with disabilities. Other formats may include but are not limited to large print, Braille, audio recordings, Web-based communications and other electronic formats. Call voice , or TTY , or FAX to arrange for the alternative format that will work best for you. How much does a birth certificate cost? C The city, county and place in which the decedent died as determined from evidence presented to the court.

D The name, as it appears on a birth record, of any surviving spouse; and. E The information necessary to complete the medical certification, including the cause and manner of death and, if the death occurred because of an injury, information on how and when the injury occurred, or, if the cause and manner of death are not known, a statement that the cause and manner of death are not known.

The State Registrar of the Center for Health Statistics shall use a report of death prepared under this subsection to register the death. Note: See Preface to Oregon Revised Statutes for further explanation. The state registrar shall register the report of fetal death if it has been completed and submitted in accordance with this section and any rules adopted by the state registrar under this section.

If the cause of fetal death is unknown or pending investigation, the cause shall be noted as such on the report of fetal death. The report of fetal death may note the actual location of fetal death insofar as it can be determined.

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The date of the amendment and the certified copy item that was amended must also be shown on all certified copies of the record. The certificate shall be signed by the state registrar. The reports required under ORS A schedule for the disposition of these reports may be provided by rule of the State Registrar of the Center for Health Statistics. The notice must be on a form prescribed and furnished by the State Registrar of the Center for Health Statistics.

If the funeral service practitioner or person acting as a funeral service practitioner is unable to obtain written authorization before the final disposition of the dead body, the funeral service practitioner or person acting as a funeral service practitioner may authorize, with the oral consent of the medical certifier or medical examiner who is responsible for certifying the cause of death, the final disposition of the dead body on a form prescribed and furnished by the state registrar.

Birth, marriage, divorce, death—How to find vital records in Oregon | Multnomah County Library

If there is no such person, the funeral service practitioner or person acting as the funeral service practitioner shall complete the permit and return it to the county registrar of the county where death occurred. The state registrar may issue authorization for disinterment and reinterment to a funeral service practitioner or person acting as a funeral service practitioner upon application, as required by the state registrar by rule.

The notice shall be on a form prescribed and furnished by the state registrar. A copy of a written notice of removal serves as a permit for transporting the remains of a decedent named on the notice. Upon such conditions as the State Registrar of the Center for Health Statistics may prescribe to ensure compliance with the purposes of this chapter, by rule the state registrar may provide for the extension, not to exceed 60 days, of the periods prescribed in ORS The State Registrar of the Center for Health Statistics shall register a marriage or domestic partnership if the report of marriage or domestic partnership has been completed and submitted in accordance with this section and any rules adopted by the state registrar.

The report of marriage or domestic partnership must include a copy of the marriage license or Declaration of Domestic Partnership.

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The State Registrar of the Center for Health Statistics may register a marriage one year or more after the date of the marriage ceremony if:. The State Registrar of the Center for Health Statistics shall register the dissolution of marriage or dissolution of domestic partnership if the report of dissolution of marriage or dissolution of domestic partnership is completed and submitted in accordance with this section and any rules adopted by the state registrar.

The report of adoption must:. The Department of Human Services or any other person having knowledge of the facts shall supply the court with additional information that is necessary to complete the report of adoption. A court must receive the information required by this subsection before issuing a judgment of adoption. If the live birth occurred in a neighboring country, the state registrar shall also send a copy of the report of adoption or any report prepared under subsection 4 of this section to the appropriate authority.

The state registrar shall not prepare a record of foreign live birth for a live birth described in this subsection. The Contact Preference Form shall provide the following information to be completed at the option of the birth parent:. If I decide later that I would like to be contacted, I will register with the voluntary adoption registry. I have completed an updated medical history and have filed it with the voluntary adoption registry. Attached is a certificate from the voluntary adoption registry verifying receipt of the updated medical history.

A Documentation that identifies the evidence upon which an amendment or correction is based;.

Oregon Vital Records and Certificates

B The date of the amendment or correction; and. C The identity of the individual authorized by the Center for Health Statistics that made the amendment or correction. A The state registrar receives a certified copy of an order from a court of competent jurisdiction changing the name of the applicant; or. B The state registrar receives a request, on a form prescribed by the state registrar, from the applicant to change the name that includes:.

A The state registrar receives a certified copy of an order from a court of competent jurisdiction changing the sex of the applicant; or. B The state registrar receives a request, on a form prescribed by the state registrar, from the applicant to change the sex that includes:. If the state registrar refuses to amend a vital record under this subsection, the state registrar shall:.

A Enter an order denying the amendment and stating the reasons for the denial; and. The designated name of the person must appear on the replacement for the record of live birth. The replacement for the record of live birth must be substituted for the original record of live birth. The original record of live birth and all evidence submitted with the request or court order for the replacement for the record of live birth must be placed under seal and is not subject to inspection, except upon the order of a court of competent jurisdiction in this state or as provided by rule of the state registrar.

The replacement for the record of live birth is not subject to inspection, except upon the order of a court of competent jurisdiction in this state or as provided by rule of the state registrar. After registering the record of foreign live birth in the new name of the adopted person, the record must be placed under seal and is not subject to inspection, except upon the order of a court of competent jurisdiction or as provided by rule of the state registrar.

These reproductions, when verified and approved by the state registrar, shall be accepted as the original vital record documents. The original vital record documents from which permanent reproductions have been made may be disposed of as described in ORS To ensure such availability and integrity, the state registrar may keep and maintain redundant copies of information in multiple locations and formats, such as microfilm, microfiche, imaging and electronic databases.

Vital records are historic when years have elapsed after the date of live birth for births occurring after , 50 years have elapsed after the date of death for deaths occurring after , 50 years have elapsed after the date of fetal death for fetal deaths occurring after or 50 years have elapsed after the date of marriage, domestic partnership, dissolution of marriage or dissolution of domestic partnership for such events occurring after Supporting documents, including corrections and acknowledgments of paternity, may be included with historic vital records.

Records under seal are not historic unless unsealed by court order. The State Archives may not charge the Center for Health Statistics for the transfer and maintenance of historic vital records under this subsection. The state registrar shall adopt rules to ensure that the release of information contained in records of birth, death, marriage, domestic partnership and dissolution of marriage or domestic partnership, and reports of fetal death, comply with federal and state laws, regulations and rules.

Except as provided in this section and ORS A The requestor has a valid need for the information;. B The information cannot be obtained from other sources;. C The requestor is authorized to receive the information; and. D The integrity of the vital record or report can be assured. A Describes the research project;. B Documents, if necessary, applicable institutional review board approvals; and. C Protects the confidentiality and security of the information provided. A Must:. B May require payment for the use of the requested information.

Before furnishing information under this subsection, the state registrar and the government agency requesting the copies or data shall enter into a data sharing agreement that clearly specifies the uses for the copies or data. An agreement entered into under this subsection:. A Contain measures to protect the confidentiality and security of the copies or data;.

B Prohibit the further release of any personally identifiable information by the government agency unless explicitly provided in the agreement; and. C Specify that the state continues to own the copies or data; and. Before furnishing information under this subsection, the state registrar and the agency shall enter into a data sharing agreement that clearly specifies the uses for the information.

An agreement entered into under this subsection must:. The exchange agreement must specify the purposes for which the copies or data may be used by the other state or neighboring country and provide instructions for the proper retention and disposition of the copies and data. The state registrar shall adopt rules to ensure that, for records of dissolution of marriage or dissolution of domestic partnership issued in proceedings under ORS Prior to transferring records of live birth and death, the state registrar shall redact all information identified as having only a medical or health purpose in the United States Standard Certificates of Live Birth and Death and the Report of Fetal Death or by rule of the state registrar.

If the state registrar refuses an inspection under this section, the person seeking inspection may proceed in the manner set forth in ORS Notwithstanding any other provision of law, a document recording a death filed in conjunction with owning or having a claim or interest in land that is in the custody of a county clerk or county recording officer is open and subject to full disclosure. A county clerk or county recording officer may not record a document that records a death filed in conjunction with owning or having a claim or interest in land if the document originated in this state and includes medical information related to the cause of death.

However, the evidentiary value of a certified copy of a record of live birth submitted more than one year after the birth, an amended record of live birth or a record of foreign live birth must be determined by the judicial or administrative body or official before whom the certified copy is offered as evidence. The documentation must be acceptable to the state registrar and, at a minimum, include:.

B Forms of identification that may be submitted under subparagraph A ii of this paragraph include, but are not limited to, letters from government or social agencies, payroll statements, utility bills, student identification with a photograph or other items acceptable to the state registrar. Evidence of eligibility submitted under this subsection may consist of copies of vital records establishing eligibility, court documents establishing eligibility or alternate methods identified and accepted by the state registrar.

Evidence of eligibility must demonstrate that the applicant is qualified to receive a certified copy. B To be qualified, an applicant must be:.

An application submitted under this subsection must contain proof of identity. A certified copy may not be issued without the minimum information, except that a record of live birth without a first name for the registrant may be issued to government agencies for adoption or custody purposes. If the record was amended, the certified copy must be marked or flagged as having been amended and must indicate the effective date of the amendment. If the record is a record of foreign live birth, the certified copy must indicate that fact and show the actual place of birth.

Information identified in the United States Standard Certificates of Live Birth and Death and the Report of Fetal Death, or as identified by the state registrar by rule, as having an administrative, statistical, medical or health purpose may not be included in a certified copy of a vital record.


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The document also must include the criteria used in attempting to identify the record, including the type of vital event, the name of the registrant, the date or range of dates for the vital event and other criteria used. The request for verification must:. All forms and procedures must be uniform and be in accordance with ORS If the appropriate authorities conclude that there is reasonable cause to suspect fraud or misrepresentation, then the state registrar shall provide copies of the record and any relevant evidence to the appropriate authorities for further investigation.

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However, a record voided under this subsection is not subject to inspection or copying except upon receiving an order from a court of competent jurisdiction or by the state registrar for purposes of administering the system of vital statistics. If the appropriate authorities conclude that there is reasonable cause to suspect fraud or misrepresentation, then the state registrar shall provide copies of the application and any relevant evidence to the appropriate authorities for further investigation.